The pricing settings control the default labour rate, parts markup, and VAT applied to every jobcard, and therefore to every customer invoice raised from one. Configure these once and they apply across your garage.
Where to find pricing settings
Go to Workshop Settings → Pricing.
Tax and pricing
This page sets the defaults used when creating new jobs and calculating totals.
- Default Labour Rate (£ per hour) — the standard hourly rate auto-filled when adding a labour line to a job
- Markup % — a consistent percentage applied to all parts. Sell price = cost × (1 + markup%)
- Standard MOT cost — your cost to perform a standard MOT. Used by the financials report to estimate MOT margin. Each change is dated and kept in a history list
- Default validity (Estimate defaults) — how many days an estimate stays valid for
- Charge VAT — toggle VAT on or off for your garage. Enable it if your garage is VAT-registered. When off, VAT is never applied to jobcards
- VAT Rate (%) — shown only when Charge VAT is on. The percentage applied to taxable items (standard UK VAT is 20%)
Defaults can be overridden
These are starting values. You can change the rate on an individual labour line, override a part's sell price per line, and toggle VAT on or off per job from the jobcard when the default doesn't fit — for example, trade pricing or discounted work.
Invoice details
The details printed on every customer invoice live on two other settings pages:
- Workshop Settings → Workshop Info — workshop name, address, phone, VAT number, and logo
- Workshop Settings → Invoices — invoice numbering, default payment terms, bank details (Bank name, Account name, Sort code, Account number, and a Payment reference format), invoice footer text, and the invoice email template. Bank details are shown on invoices so customers can pay by bank transfer; leave them blank to hide them
Keep these up to date
If your bank details or VAT number change, update them immediately. Every invoice issued after the change will use the new details.
Access
Only managers and owners can edit pricing and VAT settings. The Invoices page is additionally gated by the Payments permission.