The invoicing settings control how pricing, VAT, and your business details appear on every customer invoice printed from a jobcard. Configure these once and they apply across your garage.
Where to find invoicing settings
Go to Settings → Invoicing.
Tax and pricing
This section sets the defaults used when creating new jobs and calculating totals.
- Charge VAT — toggle VAT on or off for your garage. When off, all invoices are produced without VAT
- VAT rate (%) — the percentage applied to taxable items (typically 20% in the UK)
- Default labour hourly rate (£) — the standard hourly rate pre-filled when adding labour lines to a job
- Default parts markup (%) — the percentage markup applied to part costs by default
Defaults can be overridden
These are starting values. You can adjust the labour rate or parts markup on individual jobs when the default doesn't fit — for example, trade pricing or discounted work.
Invoice details
These details are printed on every customer invoice alongside your garage branding.
- Business name — your registered business name
- Street address, Town, County, Postcode — your business address
- VAT number — displayed on all VAT invoices
- Bank account number and Bank sort code — for customers paying by bank transfer
- Invoice contact phone — a contact number printed on invoices
- Invoice contact email — a contact email printed on invoices
Keep these up to date
If your bank details or VAT number change, update them here immediately. Every invoice printed after the change will use the new details.
Access
Only managers and owners can edit invoicing and VAT settings.