Workflow statuses define the columns on your kanban board. Each status represents a stage in your workshop process — from booking in through to completion and collection. You can fully customise these to match how your garage operates.
Where to find statuses
Go to Settings → Statuses. You'll see your current statuses listed in order, each with its name, shape icon, and colour.
What a status looks like
Each status has three properties:
- Name — the label shown on the kanban column (e.g. "Booked In", "Awaiting Parts", "In Progress")
- Shape — a small icon (circle, square, triangle, etc.) displayed alongside the name
- Colour — picked from a palette of swatches, used to colour the shape icon
Adding a status
Open statuses
Go to Settings → Statuses.
Click Add Status
Click the Add Status button. A new status appears at the bottom of the list.
Configure it
Enter a name, pick a shape, and choose a colour from the palette.
Reordering statuses
Drag statuses up or down to change their order. The order here is the order of columns on the kanban board — left to right.
Match your real workflow
Arrange statuses in the order work actually moves through your workshop. Your team drags jobcards between these columns, so the sequence should feel natural — from intake on the left to completion on the right.
Deleting a status
Click the delete button on any status to remove it. Jobcards currently in that status will need to be moved to another column.
Special status names
Pistonlog recognises certain status names and treats them differently.
Completion statuses
If you name a status Complete, Completed, Done, or Finished, Pistonlog automatically treats it as a completion status. Completion statuses:
- Trigger the payment flow when a jobcard is moved into them
- Display with a green badge on the kanban board
Estimate statuses
If you name a status Estimate, Quoted, or Stagnant Estimate, Pistonlog treats it as an estimate-stage status. Estimate statuses:
- Are excluded from financial metrics and revenue reports
- Display with a blue badge on the kanban board
Name matching is automatic
You don't need to toggle a setting — just name the status and Pistonlog detects its type. This means your kanban board automatically separates live work from estimates and highlights completed jobs.
Estimate stagnation
Estimates that sit untouched go stale. The Estimate stagnation setting controls how many days an estimate-stage jobcard can remain inactive before it's flagged as stagnant.
The default is 14 days. Adjust this in the stagnation setting on the statuses page to match your follow-up cycle.
Use stagnation to chase quotes
Stagnant estimates are easy to spot on the board. Use this as a prompt to follow up with the customer — a quick phone call can convert a forgotten quote into a booking.
Access
Only managers and owners can create, edit, reorder, or delete workflow statuses.